Introduction
This website is operated by Canada India Education Society (CIES) in connection with the Dhahan Prize for Punjabi Literature. Website management and technical operations may be provided in whole or in part by third-party service providers.
This Website Privacy Policy describes how information may be collected, used, disclosed, and retained in connection with access to and use of this website, including submission of books and related materials for consideration for the Dhahan Prize for Punjabi Literature.
By accessing or using this website, or by submitting information through it, you agree to the collection, use, disclosure, and retention of information as described in this Website Privacy Policy.
Most of the information described below is collected automatically as part of normal website operations and is used to maintain functionality, security, and performance.
Information collected automatically
When you access this website, certain information may be collected automatically. This type of information helps website operators understand how the site is used and whether it is working properly. It may include, but is not limited to:
- IP address
- Browser and device information
- Operating system
- Pages viewed, dates and times of access
- Referring or exit pages
This information may be collected through:
- Google Analytics (which may be implemented via Google Tag Manager)
- Google Search Console (Webmaster Tools)
- Server, security, and access logs maintained by the website hosting provider or related service providers
- Other technical tools or service providers
Information collected automatically is commonly used to identify technical issues, monitor traffic patterns, protect against misuse, and improve website performance. It is not typically used to identify individual visitors.
Cookies and similar technologies
This website uses cookies and similar technologies. Cookies are small files that help websites function, remember basic preferences, and generate aggregated usage statistics.
Cookies and related technologies may be set or accessed by:
- Google Analytics and related Google services
- Tag management systems
- Analytics, marketing, or tracking technologies, including third-party pixels
- And more
A cookie consent or preference mechanism may be presented to users to provide information about cookie use and available choices. Due to technical limitations, system behaviour, or third-party integrations, cookie controls may not operate as intended in all circumstances. No representation or guarantee is made regarding the effectiveness of cookie preference tools.
Users may also manage cookies through their own browser settings. Restricting cookies may affect how certain parts of the website function.
Opt-out mechanisms and browser signals
Some third-party services associated with this website or your device may offer opt-out mechanisms or respond to browser-based signals such as “Do Not Track.”
These mechanisms are provided by third parties and depend on technical systems outside the direct control of the website operator. Due to technical constraints, system limitations, or third-party behaviour, no assurance is provided that opt-out requests or browser signals will be recognized or honoured in all cases.
Third-party and embedded content
This website may include links to, or embedded content from, third-party services, including mapping services, web forms, video platforms, and social media platforms.
Embedded or linked services are provided by external organizations. Embedded content from other websites functions as if you had visited that website directly.
The Dhahan Prize for Punjabi Literature may use third-party platforms to deliver information or collect submissions and related materials, whether on this website or another. For example, users may submit photographs and book cover images through a Google Form that is hosted by Google or watch a YouTube video embedded on this website. In these examples, user interactions with those tools are subject to Google’s privacy policies. The same is true of other third-party services.
These third-party websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that content, including tracking your interaction if you have an account and are logged in to that website.
When users interact with that content, information may be collected directly by those third parties in accordance with their own privacy practices.
The organization does not control, and is not responsible for, the data collection, use, or disclosure practices of third-party services.
Web forms and user-submitted information
This website makes available web-based forms for the submission of books, related materials, or event registration for the Dhahan Prize for Punjabi Literature.
Forms may collect information such as:
- Author name, publisher name, and contact information
- Book information and related details
- Event registration details, including ticket purchase information
- Other information voluntarily provided as part of the submission process
Forms may be implemented through WordPress plugins, third-party embeds, custom code, or other content management tools and methods.
Information submitted through forms may be:
- Stored within website or platform databases
- Transmitted via email or other communication tools
- Accessed by authorized personnel, reviewers, staff, contractors, or service providers
Form submissions may be retained for an indefinite period unless deletion is required by applicable law or organizational policy. Retention allows the organization and its service providers to administer the Prize, manage events, maintain records, and manage communications.
When you submit information through a web form for an event registration or ticket purchase, the Dhahan Prize for Punjabi Literature may contact you by email or phone regarding your registration. We may also send follow-up emails with information about programs, events, or announcements that we believe may be relevant to you.
Some forms or event registrations may be processed using third-party platforms. Information submitted through those services is subject to the third party’s privacy policies and may be processed in their systems.
By submitting information through this website, you agree to the collection, use, disclosure, and retention of information as described above. Information is shared only as needed to administer the Prize, operate events, provide services, or as required by law.
Downloadable materials and email communications
This website may include email addresses for contacting the organization, or web forms that send emails, as noted above.
Email communication is a common and practical way to correspond, but it is important for users to understand how email generally works. Information received through email communications:
- May be stored indefinitely unless deletion is required by applicable law or organizational policy
- May be forwarded internally
- May be processed or hosted by third-party email service providers, including enterprise or consumer email platforms
Email transmission is not guaranteed to be secure, and users submit information via email at their own discretion.
If you send images or files, you are responsible for removing embedded metadata, such as location data, if you do not wish it to be shared.
How we use information you share with us
When you interact with the Dhahan Prize for Punjabi Literature—such as by submitting a book, contacting us, or participating in related activities—you may provide information to us.
We may use this information to:
- Review and evaluate submissions
- Respond to your questions or requests
- Communicate with authors, publishers, reviewers or related parties
- Maintain records related to submissions and administration of the Prize
Your information may be accessed by staff, reviewers, service providers or partners who need it to carry out their work for the organization. Some of these people or service providers may be located outside your country. By interacting with the organization, you agree to this sharing and processing of information.
Information is shared only as needed to administer the Prize, operate the website, or as required by law.
We take reasonable measures to protect your information from unauthorized access, use, or loss. However, no system can be completely secure.
If you contact us with a question, request, or feedback, your message may be stored, shared internally, or used to help improve our services and respond to similar requests in the future.
Children’s information
This website is intended for a general audience. The organization does not specifically seek to collect information from children under age 13 and makes no assurances regarding whether such information may be collected incidentally.
However, some users under 18, including minors aged 14 to 18, may voluntarily submit information. Information submitted by these older minors may be collected, used, and retained as described in this Website Privacy Policy.
International access and data processing
This website may be accessed by individuals located in various jurisdictions. Information collected through the website may be processed, stored, or accessed in jurisdictions with data protection laws that differ from those applicable in a user’s location.
By using this website, you understand that internet infrastructure and service providers are often international by design.
Data retention
Information collected through this website, including analytics data, server logs, form submissions, and email communications, may be retained indefinitely unless otherwise required by applicable law.
Retention allows for operational continuity, record-keeping, and administrative purposes.
What rights you have over your data
If you have submitted personal information through this website, you may request to receive a copy of the personal data the organization holds about you, including any data you have provided to us. You may also request that we erase personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes. It also does not include any data stored by third-party service providers. If you would like third-party service providers to delete data you have submitted through their technologies, you may need to contact them directly.
Changes to this Website Privacy Policy
This Website Privacy Policy may be modified at any time. Any changes will be posted on this page and will apply from the time of posting.
Comment data
User submissions and interactions with this website may be checked through an automated spam detection service.
Limitation of liability
While the organization takes reasonable steps to protect your information, no system can be completely secure, and the organization is not responsible for unauthorized access, technical failures, or third-party data practices.
